fix(reporting): source FP workflow status chart from DB instead of open-findings cache

The FP Workflow Status donut was reading from the in-memory open findings
array, so Approved FPs (which close the finding and remove it from the
open cache) were invisible.

Backend: during each sync, compute FP workflow state counts from open
findings then sweep all pages of closed findings to capture Approved
(and any other closed-state) FP workflows. Counts are stored in a new
fp_workflow_counts_json column on ivanti_counts_cache and exposed via
GET /api/ivanti/findings/fp-workflow-counts.

Frontend: FPWorkflowDonut now receives counts/total props from the new
endpoint (fetched on load and refreshed after manual sync) instead of
deriving them from the findings prop.

Co-Authored-By: Claude Sonnet 4.6 <noreply@anthropic.com>

backend/routes/ivantiFindings.js

@@ -147,6 +147,11 @@ function initTables(db) {
                 )
             `, (err) => { if (err) return reject(err); });
 
+            // Add fp_workflow_counts_json column if it doesn't exist yet (idempotent migration)
+            db.run(`ALTER TABLE ivanti_counts_cache ADD COLUMN fp_workflow_counts_json TEXT DEFAULT '{}'`, () => {
+                // Ignore error — column already exists on subsequent startups
+            });
+
             db.run(`
                 INSERT OR IGNORE INTO ivanti_counts_cache (id, open_count, closed_count)
                 VALUES (1, 0, 0)
@@ -278,6 +283,82 @@ async function syncClosedCount(db, openCount, apiKey, clientId, skipTls) {
     }
 }
 
+// ---------------------------------------------------------------------------
+// Extract FP workflow state from a raw (un-extracted) finding
+// ---------------------------------------------------------------------------
+function extractFPWorkflowState(f) {
+    const wfDist = f.workflowDistribution || {};
+    const fpBuckets = [
+        ...(wfDist.actionableWorkflows || []),
+        ...(wfDist.requestedWorkflows  || []),
+        ...(wfDist.reworkedWorkflows   || []),
+        ...(wfDist.rejectedWorkflows   || []),
+        ...(wfDist.expiredWorkflows    || []),
+        ...(wfDist.approvedWorkflows   || []),
+    ].filter(w => (w.generatedId || '').startsWith('FP#'));
+    const fpEntry = fpBuckets[0] || null;
+    if (!fpEntry) return null;
+    return fpEntry.state || 'Unknown';
+}
+
+// ---------------------------------------------------------------------------
+// Sync FP workflow state counts across ALL findings (open + closed)
+// Open findings counts are derived from the already-extracted allFindings array.
+// Closed findings are swept page-by-page to capture Approved FPs (which close
+// the finding and thus disappear from the open-only cache).
+// ---------------------------------------------------------------------------
+async function syncFPWorkflowCounts(db, openFindings, apiKey, clientId, skipTls) {
+    // Seed counts from open findings (already have workflow.state)
+    const counts = {};
+    openFindings.forEach(f => {
+        if (!f.workflow) return;
+        const state = f.workflow.state || 'Unknown';
+        counts[state] = (counts[state] || 0) + 1;
+    });
+
+    // Sweep closed findings to pick up Approved (and any other closed FP states)
+    const urlPath = `/client/${encodeURIComponent(clientId)}/hostFinding/search`;
+    let page = 0;
+    let totalPages = 1;
+
+    try {
+        do {
+            const body = {
+                filters: CLOSED_COUNT_FILTERS,
+                projection: 'internal',
+                sort: [{ field: 'severity', direction: 'ASC' }],
+                page,
+                size: 100
+            };
+            const result = await ivantiPost(urlPath, body, apiKey, skipTls);
+            if (result.status !== 200) {
+                console.warn(`[Ivanti Findings] FP workflow counts: closed findings page ${page} returned ${result.status} — stopping sweep`);
+                break;
+            }
+            const data = JSON.parse(result.body);
+            totalPages = data.page?.totalPages || 1;
+            const findings = data._embedded?.hostFindings || [];
+            findings.forEach(f => {
+                const state = extractFPWorkflowState(f);
+                if (!state) return;
+                counts[state] = (counts[state] || 0) + 1;
+            });
+            console.log(`[Ivanti Findings] FP workflow counts: closed page ${page + 1}/${totalPages}`);
+            page++;
+        } while (page < totalPages);
+    } catch (err) {
+        console.error('[Ivanti Findings] FP workflow counts: closed sweep failed:', err.message);
+        // Fall through — store whatever counts we have from open findings
+    }
+
+    await dbRun(db,
+        `UPDATE ivanti_counts_cache SET fp_workflow_counts_json=? WHERE id=1`,
+        [JSON.stringify(counts)]
+    ).catch(e => console.error('[Ivanti Findings] Failed to store FP workflow counts:', e.message));
+
+    console.log('[Ivanti Findings] FP workflow counts updated:', counts);
+}
+
 // ---------------------------------------------------------------------------
 // Core sync — fetches ALL pages, stores slimmed findings in SQLite
 // ---------------------------------------------------------------------------
@@ -333,6 +414,7 @@ async function syncFindings(db) {
 
         console.log(`[Ivanti Findings] Sync complete — ${allFindings.length} findings`);
         await syncClosedCount(db, allFindings.length, apiKey, clientId, skipTls);
+        await syncFPWorkflowCounts(db, allFindings, apiKey, clientId, skipTls);
     } catch (err) {
         const msg = err.message || 'Unknown error';
         console.error('[Ivanti Findings] Sync failed:', msg);
@@ -477,6 +559,23 @@ function createIvantiFindingsRouter(db, requireAuth) {
         }
     });
 
+    // GET /fp-workflow-counts — FP workflow state distribution (open + closed findings)
+    router.get('/fp-workflow-counts', async (req, res) => {
+        try {
+            const row = await new Promise((resolve, reject) => {
+                db.get('SELECT fp_workflow_counts_json FROM ivanti_counts_cache WHERE id=1',
+                    (err, row) => { if (err) reject(err); else resolve(row); }
+                );
+            });
+            let counts = {};
+            try { counts = JSON.parse(row?.fp_workflow_counts_json || '{}'); } catch (_) {}
+            const total = Object.values(counts).reduce((a, b) => a + b, 0);
+            res.json({ counts, total });
+        } catch {
+            res.status(500).json({ error: 'Database error reading FP workflow counts' });
+        }
+    });
+
     // PUT /:findingId/override — save or clear a field override (editor/admin only)
     const OVERRIDE_ALLOWED = ['hostName', 'dns'];
     router.put('/:findingId/override', requireRole('editor', 'admin'), (req, res) => {

frontend/src/components/pages/ReportingPage.js

@@ -398,28 +398,13 @@ const FP_WORKFLOW_DEFS = [
     { key: 'Unknown',    label: 'Unknown',    color: '#334155' },
 ];
 
-function FPWorkflowDonut({ findings }) {
+function FPWorkflowDonut({ counts, total }) {
     const SIZE = 180;
     const CX = SIZE / 2;
     const CY = SIZE / 2;
     const OUTER = 72;
     const INNER = 48;
 
-    const counts = useMemo(() => {
-        const map = {};
-        FP_WORKFLOW_DEFS.forEach(d => { map[d.key] = 0; });
-        findings.forEach((f) => {
-            if (!f.workflow) return;
-            const state = f.workflow.state || '';
-            const def = FP_WORKFLOW_DEFS.find(d => d.key.toLowerCase() === state.toLowerCase());
-            const key = def ? def.key : 'Unknown';
-            map[key] = (map[key] || 0) + 1;
-        });
-        return map;
-    }, [findings]);
-
-    const total = Object.values(counts).reduce((a, b) => a + b, 0);
-
     if (total === 0) {
         return (
             <div style={{ display: 'flex', alignItems: 'center', justifyContent: 'center', height: `${SIZE}px` }}>
@@ -1091,6 +1076,7 @@ export default function ReportingPage({ filterDate, filterEXC }) {
     const [syncing, setSyncing]           = useState(false);
     const [statusCounts, setStatusCounts] = useState({ open: 0, closed: 0 });
     const [countsLoading, setCountsLoading] = useState(true);
+    const [fpWorkflowCounts, setFPWorkflowCounts] = useState({ counts: {}, total: 0 });
     const [sort, setSort]                 = useState({ field: 'severity', dir: 'desc' });
     const [columnOrder, setColumnOrder]   = useState(loadColumnOrder);
     const [columnFilters, setColumnFilters] = useState(() =>
@@ -1127,6 +1113,16 @@ export default function ReportingPage({ filterDate, filterEXC }) {
         }
     };
 
+    const fetchFPWorkflowCounts = async () => {
+        try {
+            const res  = await fetch(`${API_BASE}/ivanti/findings/fp-workflow-counts`, { credentials: 'include' });
+            const data = await res.json();
+            if (res.ok) setFPWorkflowCounts({ counts: data.counts || {}, total: data.total || 0 });
+        } catch (e) {
+            console.error('Error loading FP workflow counts:', e);
+        }
+    };
+
     const fetchFindings = async () => {
         setLoading(true);
         try {
@@ -1147,7 +1143,8 @@ export default function ReportingPage({ filterDate, filterEXC }) {
             const data = await res.json();
             if (res.ok) {
                 applyState(data);
-                fetchCounts(); // refresh counts after sync
+                fetchCounts();           // refresh counts after sync
+                fetchFPWorkflowCounts(); // refresh FP workflow counts after sync
             }
         } catch (e) {
             console.error('Error syncing findings:', e);
@@ -1159,6 +1156,7 @@ export default function ReportingPage({ filterDate, filterEXC }) {
     useEffect(() => {
         fetchFindings();
         fetchCounts();
+        fetchFPWorkflowCounts();
     }, []); // eslint-disable-line
 
     // Set/clear a single column filter
@@ -1361,7 +1359,7 @@ export default function ReportingPage({ filterDate, filterEXC }) {
                         <div style={{ fontFamily: 'monospace', fontSize: '0.68rem', fontWeight: '600', color: '#64748B', textTransform: 'uppercase', letterSpacing: '0.1em', marginBottom: '0.75rem' }}>
                             FP Workflow Status
                         </div>
-                        <FPWorkflowDonut findings={findings} />
+                        <FPWorkflowDonut counts={fpWorkflowCounts.counts} total={fpWorkflowCounts.total} />
                     </div>
                 </div>
             </div>